Copyright Compliance Policy
OT 4 ADHD LLC recognizes and respects intellectual property rights and is committed to fulfilling our moral and legal obligations regarding the use of copyright-protected works. This policy extends to instructors, webinar participants, As a matter of moral integrity and adherence to copyright law, OT4ADHD sets forth the following policies for all employees:
No employee of OT4ADHD LLC may reproduce any copyrighted work in print, video, or digital form in violation of the law. Copyrighted works include, but are not limited to: printed articles, electronic articles, videos, movies, TV and radio programs, recorded music performances, images, training materials, manuals, documentation, software programs, databases, websites, and blogs.
Material Review: Before incorporating any materials into our PD activities, our team thoroughly reviews each resource to ensure its relevance, accuracy, and compliance with copyright laws. We verify that the material is original to either our organization or the instructor(s) involved.
OT4ADHD strictly adheres to the guidelines established by the Copyright Clearance Center (CCC). We ensure that all necessary permissions and licenses are obtained from the CCC or directly from copyright holders to use copyrighted materials in our PD activities.
Permission Verification: If the material is not original to our organization or instructors, we obtain explicit permission from the copyright holder to use the material in our PD activities. This may involve contacting the copyright holder directly or obtaining permission through licensing agreements or other formal channels.
To obtain permission for reproducing copyrighted works outside of OT4ADHD LLC employees should request permissions online through CCC’s Marketplace website or contact the Rights and Licensing Department of the copyright holder. Questions regarding copyright procedures should be directed to the designated copyright officer.
Documentation: We maintain detailed documentation of our copyright clearance process, including records of permission obtained, licensing agreements, and any relevant correspondence with copyright holders. This documentation serves as evidence of our compliance with copyright regulations.
Copyright Clearance Center Guidelines: OT4ADHD LLC strictly adheres to the guidelines established by the Copyright Clearance Center (CCC). We ensure that all necessary permissions and licenses are obtained from the CCC or directly from copyright holders to use copyrighted materials in our PD activities.
Instructions for Handling Copyright Infringement: OT4ADHD LLC expects its employees to be responsible consumers of copyrighted materials and encourages education on copyright compliance. Any potential copyright infringement witnessed by an employee should be reported to the individual involved and to the designated copyright compliance officer. Employees found to be illegally duplicating copyrighted works may face disciplinary action, including termination.
Regular Review: Our copyright policy and processes are regularly reviewed and updated to reflect changes in copyright laws and regulations. We stay informed about any updates or revisions to copyright guidelines to ensure ongoing compliance
Disclosure Policy
OT4ADHD will maintain.a disclosure policy that entails that in advance of the activity, the provider and instructor disclose financial and non-financial interest in any product, instrument, device, service, or material discussed during the activity and the source of any compensation related to the presentation (if indicated).
OT4ADHD will include a disclosure regarding financial and non financial interests directly in the speaker's biography and on the first slide in the presentation. Speaker will be notified of the discourse policy in writing and required to include information prior to the activity.
OT4ADHD will maintain a disclosure policy that entails that in advance of the activity, the provider and instructor disclose financial and non-financial interest in any product, instrument, device, service, or material discussed during the activity and the source of any compensation related to the presentation (if indicated).
OT4ADHD will include a disclosure regarding financial and non financial interests directly in the speaker's biography and on the first slide in the presentation. Disclosures will be included on course landing pages and in FAQ.
OT4ADHD will ensure that AOTA CEU's will not be awarded for PD activities that primarily focus on product or service promotion.
OT4ADHD will provide free of charge any of the OT4ADHD assets /visual supports used in the learning activity as part of the professional development activity. To ensure the integrity of the educational content with a focus on evidence-informed and occupation-centered practice, learners will not be directed or marketed to purchase any additional materials used in the presentation or by the presenter.
OT4ADHD LLC’s process for conducting a needs assessment begins with gathering information from various sources to identify specific needs relevant to occupational therapy practitioners.
We will utilize a combination of methods, including focus groups, questionnaires and surveys, learners’ comments and suggestions, records and reports, tests or self-assessments, literature review, demographic data, print media, observation, and work samples. These methods allow us to comprehensively assess the learning needs of occupational therapy practitioners.
Additionally, needs assessments will be conducted in different contexts, such as staff meetings, utilization review committees, or discipline-specific forums within occupational therapy. Through these assessments, we identify gaps in knowledge, emerging trends, areas requiring further skill development, and other educational needs pertinent to the practice of occupational therapy.
OT4ADHD will document, review, and update our needs assessments regularly to ensure that our PD activities remain relevant and effective in addressing the evolving needs of occupational therapy practitioners.
Our process for determining the educational level of a PD activity involves aligning the content and learning outcomes with the appropriate level of knowledge and experience of the target audience.
OT4ADHD will categorize our PD activities into three educational levels: introductory, intermediate, and advanced.
For each PD activity, we will assess the target audience's existing knowledge and experience related to the subject matter. Based on this assessment, we will determine the appropriate educational level that best meets the needs of the learners.
- Introductory level activities are designed for practitioners with little or no knowledge of the subject matter. These activities provide foundational information to introduce learners to the topic.
- Intermediate level activities are tailored to practitioners with a general working knowledge of current practice trends and literature related to the subject matter. These activities aim to deepen understanding and enhance application of the subject matter.
- Advanced level activities target practitioners with a comprehensive understanding of the subject matter based on current theories, standards of practice, literature, and research. These activities focus on recent advances, emerging trends, and advanced research applications.
By aligning the educational level of our PD activities with the knowledge and experience of the target audience, we will ensure that our programs effectively meet the learning needs of occupational therapy practitioners at various stages of their professional development.
OT4ADHD will ensure that instructors selected for each learning activity are competent in the identified content area by establishing clear guidelines for their selection.
Instructors will be chosen based on their expertise, experience, and credentials in the subject matter relevant to occupational therapy. This will include reviewing their résumés, job descriptions, licenses, and certifications to verify their qualifications. Additionally, instructors will undergo a vetting process to assess their understanding of the activity's purpose and learning outcomes, as well as their knowledge and skill in instructional methods and delivery formats. By carefully selecting instructors who meet these criteria, OT4ADHD will ensure the quality and effectiveness of each learning activity.
